This guide outlines the PC/MacBook workstation requirements for each department and the guidelines for replacing a workstation when needed.

1. Workstation Requirements by Department

Marketing / Communication Manager

• Software Requirements:

  • Office 365 Suite (PowerPoint, Word, Excel)

• Hardware Requirements:

  • Minimum: 13" display (at least Full HD)

  • Memory: 16GB RAM (minimum)

  • Processor: High-performance processor (Intel i5/i7 or Apple M1/M2)

  • Recommended Device: To Discuss

Programmer / Developer

• Software Requirements:

  • JetBrains Rider
    

  • Unity
    

  • Figma

• Hardware Requirements:

  • Minimum: 15" high-resolution display (at least 2k)

  • Memory: At least 32GB
    

  • Storage: 1TB SSD

  • Processor: Intel i7/i9

  • Recommended Device: High-end Windows Laptop

Design / Creative Team

• Software Requirements:

  • Adobe Creative Suite (Photoshop, Premiere Pro, After Effects)

  • Figma

• Hardware Requirements:

  • Minimum: 15" high-resolution display (at least 2k)

  • Memory: At least 16GB RAM (but recommended 32GB for image and video editing)

  • Storage: 1TB SSD (preferred for operating large files)

  • Graphics: Dedicated GPU (NVIDIA/AMD for Windows, M1/M2 for Mac)

  • Recommended Device: High-end Windows workstation, Macbook Pro 15''

Finance / Accounting

• Software Requirements:

  • Office 365 Suite (Excel, Outlook)

  • ERP / Accounting Software

• Hardware Requirements:

  • Minimum: 14" display

  • Memory: 16GB RAM (minimum)

  • Storage: 500GB SSD (minimum)

  • Processor: Intel i5/i7 or Apple M1

  • Recommended Device: Business-class Windows laptop (e.g., Dell Latitude, Lenovo ThinkPad, Surface)

Sales / Business Development

• Software Requirements:

  • CRM software (Salesforce, HubSpot, Microsoft Dynamics)

  • Office 365 (Excel, Outlook, PowerPoint)

• Hardware Requirements:

  • Minimum: 13" lightweight laptop

  • Memory: 32GB RAM (minimum)

  • Storage: 500GB SSD

  • Battery Life: Long battery life required (8+ hours)

  • Recommended Device: Surface Laptop, Dell XPS, Surface Studio, Lenovo

2. Guidelines for Replacing a Workstation

When to Replace a Workstation

A workstation should be replaced when:

1. Performance Issues – Frequent slowdowns, crashes, or unresponsive applications.

2. End of Life Support – The device no longer receives software updates or security patches.

3. Hardware Failures – Faulty components like battery, display, or keyboard.

4. Upgraded Business Needs – Software requires higher specifications than available hardware.

5. Warranty Expiration – If the device is out of warranty and repairs become costly.

Steps for Replacing a Workstation

1. Evaluate the Current Device – Check if upgrades (RAM, SSD) can extend its lifespan.

2. Select the Right Replacement – Based on the departmental workstation requirements above.

3. Backup Data – Ensure all important files are backed up (OneDrive, Google Drive, external storage).

4. Transfer User Profiles – Migrate necessary settings and software licenses.

5. Dispose of Old Devices Securely – Ensure company data is wiped before recycling.

6. Deploy New Workstation – Install required applications and ensure proper network/security settings.