Guide: New Employee Information

Guide: New Employee Information

Welcome!

Welcome to the team! This guide provides essential IT-related information to help you get started with our tools and systems.

1. Email and Account Access

Login Credentials

Your company email address follows this format: lastname@viewlicity.com (Login) lastname@puttview.com (Email Sending)

  • You can send emails only from @puttview.com.

  • You can receive emails from @puttview.com, @viewlicity.com, and their regional subdomains (de, asia, eu).

Encryption

  • All internal emails are encrypted.

  • A small lock symbol in Outlook indicates encryption.

  • If an email appears empty or unreadable, double-click it to decrypt.

2. Office 365 & Online Tools

Office 365 Access

  • Access all Office 365 apps online at: https://www.office.com

  • Includes Outlook, SharePoint, OneDrive, Planner, Teams, etc.

User Profile (Delve)

  • Update your profile and upload a picture via Delve.

  • Missing information? Contact Christoph.

Team Collaboration Overview

  • Learn about our key collaboration tools in the FAQ:

    • Company FAQ

    • Always check the FAQ for common issues before reaching out.

3. Outlook & Mail Management

Outlook Signature

  • Set up your email signature using the FAQ guide under:

    • Outlook > How do I add our signature in Outlook?

Shared Mailboxes

  • Found in Outlook under Groups.

  • If you don’t see a shared mailbox, contact IT.

  • To send emails from a shared mailbox:

    1. Click New Email.

    2. Click From (enable via Options > From if hidden).

    3. Choose Other Email Address and enter the shared mailbox address.

  • Sending from @viewlicity.com? Contact IT to configure the sender domain.

Distribution Lists

We use email distribution lists to reach specific teams. Example lists:

NameEmailMembers
All Employeesall@puttview.comEveryone in the company
Full-Time Employeesfulltime@puttview.comAll full-time employees
Part-Time Employeesparttime@puttview.comAll part-time employees
Developersdevelopers@puttview.comSoftware development team
Marketing & Salesmarketingandsales@puttview.comMarketing and sales teams
Operationsoperations@puttview.comOperations team
Executive Teamexecutive@puttview.comChristoph, Lukas

  • If you need changes or access to a list, contact IT.

4. Microsoft Teams & Group Management

Teams & Groups

  • You will be added automatically to necessary groups by admins.

  • View all groups in Outlook > Groups or Teams > Teams.

Conversation Channels

  • Use Teams > Conversations for discussions and questions.

  • General discussions and company-wide news happen in 09_Teams.

Creating a New Group or Team

  • Every new team creates:

    • A SharePoint site

    • A Group Mailbox

    • An Email Address

  • Before creating a new group, check if an existing one meets your needs.

  • If unsure, consult a group admin before creating a new group.

  • New group creation rules:

    • Follow the company naming convention (see Excel file).

    • Assign two admins responsible for the group.

    • Document the group in the admin Excel file.

5. OneDrive & Document Sync

  • Sync your OneDrive documents with Windows Explorer:

    • Refer to the FAQ: OneDrive > How do I sync OneDrive data?

  • Store work-related files securely in OneDrive and SharePoint.

6. Need Help?

If you have any IT-related questions or need support, feel free to reach out. We’re happy to help!

Enjoy your first day at PuttView! 😊


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